Event Planning Hobart

A planner earns their fee in a city whose function spaces run from sandstone wharf sheds on the waterfront to farm halls and cellar doors out in the valleys. The hard parts here are rarely the menu: they are the weather, the peak-season calendar and moving a crowd between places that sit well apart.

A useful brief to a planner or production company covers:

• The style of space you picture – a heritage wharf shed or hotel function room around Sullivans Cove, a taproom or pub hall in North Hobart, or a winery, cider house or farm estate in the Coal River, Derwent or Huon valleys.
• Your date plus a second choice, because weekends and the stretch around Christmas and New Year are taken first, and weekday dates are often easier to secure.
• An indoor fallback for any lawn, deck or rooftop, since the weather can turn quickly even in summer and wind off the river cuts through a marquee.
• Group transport from the start if the venue is out of the city: a coach or minibus charter, a charter cruise or a hired driver, plus the trip home after dark.
• Who handles the suppliers – catering, AV, staging, styling – and whether the planner books them or simply coordinates the ones you pick.

Production firms that run public events tend to think in run sheets, permits and bump-in times, which suits conferences and launches. For a private celebration, a venue with its own events team may cover much of the same ground.