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Outdoor events in wine country rarely come with a sound system, and a lawn among the vines goes dark quickly once the sun sets. Sound for speeches and lighting for after dark are the two jobs most often left too late. Both rely on power, so the site's supply is the first question to answer.
What to cover with an AV supplier:
When music and an MC are part of the night, sound and entertainment need to be planned together. DJs often bring their own system, so check before paying for two.
Voices do not carry far outdoors, especially with a breeze. A microphone and speaker let every guest hear the speeches, and the supplier can test levels before the crowd arrives.
Festoon strings and fairy lights give warm light under a tent or across a lawn. Winter evenings come early in the higher eastern country, so plan lighting even for an afternoon start.
Some hire firms add sound and lighting to a tent package, which keeps power and cabling in one plan. Ask what is included and what is charged separately.
Each venue sets its own limits, and cellar doors keep daytime hours. Ask the venue for its cut-off time before booking sound for an evening event.
It depends on whether power outlets sit close to the event area. Ask the venue or landowner first, then tell the AV supplier so they can bring a generator if needed.
