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Corporate Event Blue Mountains

Everything for a Corporate Event

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Occasion: Corporate EventLocation: Blue MountainsListings: 30

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A Blue Mountains Corporate Event, Step by Step

Companies use the Blue Mountains for conferences, strategy days, client dinners and staff retreats, because a team can meet, eat and stay in one place without the usual distractions. The trick is matching the property to the program.

Grand hotels in Medlow Bath and Katoomba carry the large plenaries and gala dinners, garden estates in Blackheath suit retreats, and Megalong Valley farms suit smaller groups that want a change of scene.

Pieces of a Mountains corporate event:

  • A domed ballroom in Medlow Bath for up to 400 standing, or clifftop rooms in Katoomba for 80 to 300
  • Hosted team activities run at your venue from $70 per person, or distillery sessions in Katoomba from $45 per person
  • Club function rooms in Springwood with grazing from $35 per person or set menus from $52 per person, a practical choice for a Lower Mountains team
  • An exclusive restaurant booking for 30 to 45 clients, with a degustation at $150 per person
  • AV hire from $110, with technicians who set up and run the sound, screens and lighting
  • An MC from $1,200 to keep the program and speeches on schedule
  • A coach charter to move delegates between the station, the venue and their rooms

For a full program, the corporate event planners can manage venue, catering and logistics, and team building covers activities in more depth.

A Blue Mountains corporate event
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Choosing the property

  • Ask for a floor plan that shows plenary, breakout and dining spaces
  • Check whether the venue can be booked exclusively for the group
  • Rooms on site cut transfers and keep the evening together
  • Confirm the Wi-Fi can carry the whole group, not just a few laptops

Program and production

  • Book AV technicians who know the room, so set-up is done before delegates arrive
  • A 360 booth from $900 or a DJ from $2,750 can turn a work dinner into a celebration
  • Event stylists dress company days with packages from $2,500, and furniture hire starts at $195
  • Staff family days can add pony rides and a petting zoo from $770

Weather and travel

  • Fog and winter cold can slow arrivals, so build a buffer into the first session
  • Plan outdoor sessions with an indoor fallback agreed in advance
  • A chauffeured vintage car from $715 makes a memorable arrival for a guest speaker

Corporate Function FAQs

Which Blue Mountains venues host conferences for several hundred delegates?

The Medlow Bath ballroom takes up to 400 standing, and the Echo Point venue in Katoomba holds up to 300 for cocktails or 170 seated.

What does AV hire cost for a corporate event in the Mountains?

Packages start from $110 for a small PA, through to LED walls and line arrays for big crowds, with technicians to run them.

Can a Blue Mountains offsite include team building at the venue?

Yes. Hosted programs run at resorts and conference venues from $70 per person, for groups of 6 to more than 300.

Is it worth hiring an MC for a company dinner in the Mountains?

For longer programs, yes. An MC from $1,200 keeps speeches and presentations on time and handles the microphone.

How do delegates get between venues in the Blue Mountains?

Coach charters seat up to 57, with smaller minibuses too, and can run between the station, the venue and accommodation.

Can a Blue Mountains corporate retreat include rooms for everyone?

Grand hotels, guesthouses and garden estates have rooms or lodges on site, so a group can stay together for two or three days.

Corporate Function: Where to Start