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It's easy to assume AV hire is only for the big end of town – ICC Sydney conferences, CBD ballroom galas, product launches with a full production budget. In reality, the trigger for needing it isn't the scale of the event so much as the guest count and whether there's a program of speeches: once you're past 60 to 80 people, most rooms' natural acoustics start working against you, and a plain microphone from the venue often isn't enough.
There's no cost to enquire through Party Hero, and no markup added either – reach out to a few Sydney AV suppliers directly and compare what they quote you.
Probably not much – it's less about total event size and more about guest count plus whether there's a program of speeches. Once you're past 60 to 80 people, room acoustics usually start working against a plain microphone.
This varies a lot between suppliers – some quotes cover equipment drop-off only, others include a technician running it for the whole event. Ask specifically before comparing prices.
Ask the supplier directly, since bump-in can eat into time you've already paid the venue for if it isn't accounted for separately.
Not always. If the space has exposed brick, high ceilings or is an outdoor marquee, ask whether the supplier has worked in a similar space before.
Once you're looking at 100 or more guests, a projector, stage lighting and a mixing desk generally come into the picture, and it's worth budgeting for an on-site technician at that scale.
Usually not – a birthday with a few short speeches typically only needs the basic package (PA, wireless mic, screen), while a corporate event with a formal speech program or larger guest count often needs the full production tier with a projector, lighting and mixing desk.
Power access and acoustics both behave differently outdoors, so it's worth confirming the supplier has experience setting up AV in a marquee or outdoor space before booking, rather than assuming an indoor setup translates directly.