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Once the venue and entertainment are locked in, it's the suppliers you book to work on the day that make a Sydney event feel finished – catering, florals, styling, photography and videography. These tend to be booked last, yet they're what guests actually remember: the food, the styling, the photos that outlast the party itself. Most work across a wide range of event types, from a backyard birthday to a harbourside corporate function.
These suppliers are typically booked closer to the date than a venue, and availability tightens noticeably on weekends through spring and summer, so it's worth reaching out earlier than feels necessary rather than leaving catering or a photographer until the last few weeks.
Send your details to a few Sydney party services suppliers through Party Hero and see what they quote – it's free to enquire, and there's never a markup added on top.
It's the suppliers you book to work on the day once the venue and entertainment are sorted – catering, florals, styling, photography and videography, working across everything from a backyard birthday to a corporate function.
It varies by category – catering generally runs $30 to $70 a head, florals from around $150 for something simple up to $1,000-plus for full styling, an event stylist from around $500, and photographers or videographers often $150 to $300 an hour or $800 to $1,500 for a half-day.
This differs by supplier, so ask before booking rather than assuming – it's easy to overlook when comparing headline prices alone.
Not always – check what's actually included beyond the headline figure, since setup, pack-down and travel to your location are sometimes quoted separately.
These are typically booked closer to the date than a venue, but availability tightens noticeably on weekends through spring and summer, so it's worth reaching out earlier than feels necessary.
Some do – a combined photographer-videographer booking can simplify things and sometimes comes with a small bundled discount compared to booking two separate suppliers.
Not usually – a stylist plans the look and pulls it together on the day, while the marquee, furniture and decorations are hired separately, so agree upfront who is ordering and paying for what.