School Formal Venues in Windsor

Choosing the Right School Formal Venue

Schools planning a Year 12 formal in Windsor have two venues that list formals among their regular events. The function centre is built for big seated nights, while the hotel adds gardens for arrival photos.

Formal checklist for the two Windsor venues:

Cohort size: the Macquarie Room at Windsor Function Centre seats 350, or 440 with the Phillip Room opened as a mezzanine.
Grand entrance: a motorised catwalk runs out from the Macquarie stage, with dressing rooms behind.
Smaller years: the Governor Phillip Ballroom at Crowne Plaza Hawkesbury Valley seats 150.
Photos: the hotel's grounds include courtyards, a gazebo and a lakeside lawn.
Catering: hotel cocktail food starts from $59 per person, and the function centre quotes a package for each event.

Both venues are wheelchair accessible, which matters when an entire year group and staff attend.

Twin projectors and screens in the Macquarie Room handle a year-in-review slideshow.
Outside DJs and photographers are welcome at the function centre with public liability insurance.
Final numbers go to the function centre two weeks before the night, and a refundable bond applies.
Students arrive through a foyer with a fireplace before the doors to the main room open.

Formal dinners and dietary needs in Windsor

The hotel kitchen cooks plated dinners, buffets and grazing tables with local Hawkesbury produce.
Dietary requirements at the hotel are handled at no extra charge.
Function centre chefs cater for special diets when given a week's notice.
The hotel's Windsor Room and Richmond Room each hold 250 cocktail style, with a courtyard or veranda attached.

Common Questions About School Formal Venues

What size Year 12 can each Windsor venue seat?

Up to 440 at Windsor Function Centre with the Macquarie and Phillip rooms joined, or 150 in the Governor Phillip Ballroom at Crowne Plaza Hawkesbury Valley.

Does Windsor Function Centre have a stage for formal entrances?

Yes. Its Macquarie Room stage comes with a motorised catwalk and dressing rooms.

Where can Windsor formal photos be taken?

The hotel's gardens, courtyards and lakeside lawn give plenty of room for group shots.

Can we hire our own photographer for a Windsor formal?

The function centre welcomes outside photographers and DJs who hold public liability insurance.