Party Services Newcastle

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Category: Party ServicesLocation: Newcastle

Newcastle Party Services: Compare Suppliers

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What Falls Under Party Services

Party services cover the people who make an event run once the venue is sorted – the celebrant, the photographer and videographer, the MC, the florist, the caterer and the stylist. They're often booked after the venue, but they shape what guests eat, see and remember.

There are 29 suppliers across these types around Newcastle, with celebrants, photographers and videographers the most common. Many travel to the Hunter and Lake Macquarie as well as working in the city.

How to work out who you need:

Where a starting price is listed, most packages begin between about $1,100 and $2,800, with around $2,000 the middle figure – those are mostly wedding photo, video and celebrant packages
Book the people who can only be in one place first, such as the celebrant, photographer and videographer
Caterers and florists depend on your final guest numbers, so they can come a little later
Ask each supplier what's included – hours of coverage, travel, set-up and pack-down vary widely
Check that anyone working at a venue has public liability insurance, as most venues require it

Spring and autumn Saturdays are the busiest for wedding suppliers here, and December fills up with Christmas parties. If your date falls in either, start early.

Send enquiries to a few in each type to compare. You deal with every supplier directly, and nothing is added to their quotes.

Celebrants write and lead a wedding or vow renewal, and handle the marriage paperwork
MCs keep a reception or corporate night on schedule – several local celebrants do both
Photographers capture stills, while videographers make a film; some couples book a team that does both
Caterers suit a backyard, hall or beach site where there's no in-house kitchen
Event florists and event stylists handle the look, from bouquets to a fully dressed room

Booking Them in the Right Order

Lock in the venue and date before anyone else
Then the celebrant and photographer, since each can only take one wedding a day
Then the caterer, once you know rough numbers and whether the venue has a kitchen
Leave florals and styling until your colours and room layout are settled

Questions to Ask Any Supplier

What exactly is in the package, and what costs extra?
How far will you travel, and is there a fee for the Hunter or Port Stephens?
What's the deposit, and when is the balance due?
How long until we receive photos or video after the day?

Frequently Asked Questions About Party Services

What counts as a party service?

It's the people you book to work at the event rather than the venue or the entertainment – celebrants, MCs, photographers, videographers, florists, caterers and stylists. Each has its own list in this section.

How much do party services cost in Newcastle?

Where suppliers list a starting price, most fall between about $1,100 and $2,800, with about $2,000 in the middle. Those figures are mainly wedding photography, video and celebrant packages, so smaller jobs can cost less.

Which suppliers should we book first?

Start with the ones who can only cover one event at a time, such as the celebrant, photographer and videographer. Caterers, florists and stylists can follow once numbers and colours are settled.

Do Newcastle suppliers travel to the Hunter Valley?

Many do, along with Lake Macquarie and Port Stephens. Ask whether a travel fee applies and whether they need accommodation for a late finish.

Do we need a caterer if our venue has a kitchen?

Usually not – most function venues cater in-house. A caterer is mainly for a backyard, a hall, a beach site or a venue that allows outside food.

Should we hire an MC as well as a DJ?

A DJ can make announcements, but an MC runs the speeches, timings and introductions properly. For a wedding or large corporate night, it's often worth having both.

How far ahead should we book wedding suppliers?

For a spring or autumn Saturday, many couples book their photographer and celebrant a year out. Weekday and winter dates usually have more availability.